Morning Planning: Get Your Day Started Off Right

The morning planning session is one of the few time management techniques that just about every self-development speaker and every business coach teaches. From Anthony Robbins to Brian Tracy to David Allen, they all teach one form or another of this technique.

The first 30 minutes of your work day are the most important 30 minutes of the day. It will help shape and guide everything you do for the rest of the day. Spending just 30 minutes on planning can add many hours of productivity to your work day.

So what should you do during these 30 minutes?

Get Motivated: Remind Yourself of Your Long-Term Goal
Start by envisioning yourself having achieved a productive day. Picture yourself achieving your long-term goals for your business. Then come up with a few relevant activities for your day that will help you achieve those goals.

Scan Your Inbox
Scan your inbox for any urgent items. Anything that needs to be done today should be added to your calendar or to-do list. (This tip has some controversy -- some productivity experts recommend NOT checking your email or getting on your computer to check your inbox.)

Check Your Tasks and To-Dos
Check your task list and your to-do list. Filter it so your to-do list actually reflects what you intend to do today. Remove tasks that you're waiting on other people for; remove tasks that you can't make progress on today. When you sit down in front of your task list, you should only be looking at things you can actually take action on.

Pick Your Top Three Things to Accomplish
Choose three things you want to accomplish today. These are the three things that if you get them done today, you'll feel like your day was a success. It's fine to have many smaller tasks. But make sure you choose the three big things you'd like to get done today. Again, go back to your long-term goal. Make sure you're putting items on your task list that will help you get there.

What's Your Frog for the Day??
In his acclaimed book, "Eat That Frog," Brian Tracy talks about the benefits of tackling the most difficult thing in your day first. This helps prevent procrastination in the rest of your day and helps you get a lot more done. It also gives you a sense of success right out of the gate.

Identify your frog for the day. What's the toughest task you have to complete? What are you most likely to procrastinate about today?

Schedule In Workouts and/or Relaxation
Your schedule shouldn't be all work. At some point, you should take time to either relax or to work out. It can be at the beginning of your day, in the middle of your day or at the end, but make sure you give yourself the opportunity to recharge.

Taking the time to plan out your day early in the morning will help you manage your day better, as well as get your day started with a burst of energy. By reminding yourself why you're doing what you're doing, then tackling your frog first, you'll give yourself a powerful motivational boost that will carry you through the rest of the day.

Global Career Brainstorming Day 2012

Career Thought Leaders has opened registration for Global Career Brainstorming Day 2012!

And I'm thrilled to announce that I'm facilitating the Twin Cities (Minneapolis/St. Paul, Minnesota) event! (I live in Omaha, Nebraska, but my favorite college hockey team -- my hometown University of Nebraska-Omaha Mavericks -- is playing the Gophers that weekend, so I'll be in town. Go Mavs!)

Space is limited to only 10 people, so if you're interested in joining me in the Twin Cities on Friday, Nov. 30 from 11:30 a.m. to 3:30 p.m., register today! The cost is $139 and includes lunch.

Here are the details:

GLOBAL CAREER BRAINSTORMING DAY 2012
Celebrate the Now •  Discover the New  •  Pioneer the Next
Friday, November 30, 2012
11:30 a.m. to 3:30 p.m. YOUR local time

Complete Details & Registration Information:
http://www.careerthoughtleaders.com/brain-day-2012/

Sponsorship Opportunities:
http://www.careerthoughtleaders.com/brain-day-2012/#sponsorship

Global Career Brainstorming Day — with in-person and virtual events — is a groundbreaking day of discovery as career colleagues join together to define our industry's best practices, identify emerging trends, and set new standards for performance.

Last year's Brain Day event was phenomenal, and the results provide a wealth of information about the now, the new, and the next in careers. To read last year's findings, visit:

http://www.careerthoughtleaders.com/whitepaper/.

IMPORTANT: Each event is limited to 10 people only. As such, if you're interested, you need to register ASAP.

All Brain Day events are led by a facilitator, and ideas, comments, trends, and best practices are recorded by a scribe, then aggregated with the information from all other events to create the final white paper publication. Note that each participant's name and contact information are included in the publication, so the visibility you get is vast!

Here are important details, starting with a list of cities and facilitators. If you don't see a city near you, take a look at the information below about the virtual events. We host both so that everyone who wants to participate has the opportunity.

LIVE EVENTS (4 hours)

Atlanta, GA
Daryl Blount, LDS Employment Services

Boston, MA
Jane McHale, Jane McHale Career Services

London, UK
Ruth Winden, Careers Enhanced

Minneapolis/St. Paul, MN (Twin Cities)
Bridget Weide Brooks, Resume Writers Digest

New York, NY
Barbara Safani, Career Solvers

San Francisco Metro
Facilitator Pending

Seattle Metro (Private Event - The Boeing Corporation)
Ruby Hill, The Boeing Corporation

If you’re interested in hosting a Brainstorming Day event in your city, we’d be delighted! Please read the website for details about how to add a city.

VIRTUAL EVENTS — Phone & Computer (3 hours)

If you're not close to one of our Brainstorming Day cities, attend a virtual event via phone or computer. They're just as much fun, intense, and rich in content as our live events! Register for these events based on the time zone you're in as they run from 12:30 p.m. to 3:30 p.m. LOCAL time.

Eastern Time - Beverly Harvey, Harvey Careers
Central Time - Don Orlando, The McLean Group
Pacific Time - Susan Whitcomb, TheAcademies

For more information about Brain Day and registration details:
http://www.careerthoughtleaders.com/brain-day-2012/

I hope you'll join me in Minneapolis -- OR participate in your local city or in an online event.

Blog Action Day: The Power of We for Resume Writers

Today, Oct. 15, 2012, is Blog Action Day. This annual event (this is year five!) allows bloggers around the world to blog about a common theme. This year's theme is: The Power of We.

Of course, this topic is very relevant to professional resume writers. As a collective industry of careers industry professionals, we have immense power to shape the discussion about the job search and provide hope and inspiration to thousands of jobseekers each year.

This theme is especially relevant this week, as the last month has featured two great examples of resume writers working together -- the National Resume Writer's Association Conference in Charleston last month and the Career Directors International Conference in San Diego last week. At careers industry conferences, resume writers share strategy, tips, and best practices with their colleagues. Information is shared in sessions but also in informal networking and social get-togethers outside of presentations.

When we share information and ideas with each other, we have the power not only to improve our own skills, but the results and experiences of our clients.

When we share information and ideas with the media, we increase visibility about the resume writing profession.

And when we share information and ideas with our clients, we help them become more effective in their job search and careers.

We have a lot of power as professional resume writers — but we get the most out of this power when we share with others. On this Blog Action Day, take a moment to think about how you can use your power and share something with a colleague, a client, or the media today.

Effective Deadline Management for Resume Writers

Deadlines are an inherent part of being a professional resume writer. Most people will have anywhere between one and half a dozen active deadlines in their client work at any given time. Deadlines can be a very useful tool for managing resume projects, but when used poorly, can be a huge source of stress.

Using deadlines well will allow you to work more efficiently with less stress. So what does good deadline management look like?

Learn to Say No
The most important skill you could develop with deadline management is the skill of saying "no." When a client contacts you with an urgent need for a resume, it's tempting to simply say "Yes" -- especially if you need the work, or you're tempted by a rush fee.

For example, let's say a client asks you on Wednesday: "Can I get my resume by Friday?" A good answer might be, "No, a well-written resume takes at least three business days. I can have it done Monday, or we can do a quick triage job to submit it by Friday, but there will be a 30% rush fee for that."

A bad answer would be to take on the task anyway, even though you'd be overloaded.

Learn to say no to tasks that you can't handle.

Schedule Your Work and Deadlines
What goes hand in hand with saying "no" is knowing your schedule. If you don't know exactly how much work you have to do each day, there's no way for you to know whether or not you can take on more work. In order to know whether to say yes or no to a task, you need to be able to accurately gauge your current workload.

Take all your open resumes and task deadlines and predict how much work you'll need to put into them. Then schedule this work out on a day-to-day basis. You now know how packed or open your schedule is.

The next client resume project you get, you'll be able to make an informed decision on whether you can make the deadline. (Or you can set a deadline that works with your existing workload.)

Make Sure Clients Meet Their Deadlines
I saw an example of this on a fellow career industry colleague's Facebook page.

Oftentimes your ability to fulfill on a deadline will depend on your clients meeting their deadlines.

If your deadline is to deliver a first resume draft, and the client hasn't returned their questionnaire (or responded to your questions), you're going to have to either work from the information you do have, or reschedule the client's deadline.

Make sure your client knows what is expected of THEM in terms of meeting deadlines so YOU can meet their deadline. This will help you make informed decisions about delivering current projects -- and whether or not to take on new projects and what deadlines you can agree to.

These deadline management techniques will help you avoid taking on more than you can handle. They'll also help prevent late client projects due to unrealistic deadlines. All around they'll help you reduce your stress level.